Doing Business with Brecksville
The City of Brecksville welcomes interest and bids of all vendors. We take very seriously the responsibility to our tax-paying citizens to obtain goods and services of the highest quality at the lowest price.
This information will acquaint you with the City’s various needs as well as how the Purchasing Department functions.
What the City Buys
- Goods and Equipment – including vehicles, office equipment and safety supplies
- General Services – including equipment maintenance
- Construction Services – including labor and material for construction, reconstruction and maintenance of public improvements
- Professional Services – including engineering, insurance, design, architectural and consulting
How the City Buys
The City of Brecksville has a centralized Purchasing Department. City departments/divisions submit their requirements and time schedules to the Purchasing Department. Following legal requirements, Purchasing decides the appropriate source selection method. They may include:
Telephone Bid/Informal Contract- Requires competitive bids which may be solicited over the telephone from prospective bidders. The bids are evaluated, and a purchase order may be issued to the bidder submitting the lowest and best bid.
Informal Bids- Requests for Quotation or Proposal, which include the appropriate specifications, are sent to bidders. Responses must by submitted in writing.
Formal or Sealed Bids- For contracts of $25,000 or more, the Purchasing Department conducts formal advertised competition using sealed bids for proposals. In a bid competition, the contract is awarded to the qualified bidder who meets the specifications and offers the best price. In a proposal process, the contract is awarded to the offer submitting the most advantageous proposal, taking into consideration the specified evaluation criteria as well as price. Invitations to bid and specifications are sent to prospective bidders. The City also gives public notice of bids via advertising prior to the bid opening date. All formal bids must be submitted in a sealed envelope marked with the bid title, date and time specified to the Purchasing Department, City of Brecksville, 9069 Brecksville Road, Brecksville, OH 44141. Offers by telephone, e-mail, fax or telegram will not be accepted. All formal bids are opened publicly and read aloud at the time and place specified in the bid documents. Bids received after the public opening cannot be considered. Although results are not given over the phone, they may be reviewed on this site under Bid Tabulations & Awards, by making an appointment with the Purchasing Department or by written request. Items purchased through the formal bid process are usually advertised in the local Sun newspaper, or Plain Dealer. Both informal and formal bids are awarded based on the lowest, best and most responsive bid meeting the City’s specifications and requirements.
Additional Information - Terms: Payments are Net 30, FOB City of Brecksville, unless otherwise noted. Tax Exemption: Purchases by the City of Brecksville are sales-tax exempt. A blanket exemption certificate is available upon request.
Invoices should be sent to:
City of Brecksville
9069 Brecksville Road
Brecksville, OH 44141
If you need more information or have questions, please don’t hesitate to contact the Purchasing Department at 440.526.2613 between 8:30 a.m. and 4:30 p.m. EST weekdays, or email us at the addresses listed above.